Insert a polite request. When you email or talk in person, just say you are wondering about your grade and would like to ask that your prof review the assignment and give you feedback on why you got that grade. It really helps me a lot. You could simply say, "Professor, I sent you an email last week about my grade. Whether the student missed an assignment or received a bad grade on an assignment, they can request their professors to … At that moment, if time is available your professor will take the time to speak with you about the grade. Charlotte Johnson - Updated June 25, 2018, Copyright 2021 Leaf Group Ltd. / Leaf Group Education, Explore state by state cost analysis of US colleges in an interactive article, eCampus Tours: How to Confront Your College Professor, The Purdue Online Writing Lab: Email Etiquette. In the United States, a federal law called FERPA forbids professors from using email to talk about grades, because email isn’t considered a secure method of communication (especially if you’re using your personal email and not your school-assigned one). Fan Yi says. We were representing the school in swimming competitions. She has contributed to a variety of websites, specializing in health, education, the arts, home and garden, animals and parenting. You can use email as a means to successfully address your concerns with your professor. Dear Prof. Smith, Hello, I am a sophomore in your class, ENG 21011 – College Writing II. When writing a letter to professor about changing grades do not be rude or apportion any blame to the professor. Emailing a professor about a bad grade? College is the time during which many students finally begin to get serious about their grades. I do not want to sound rude but I feel that the mark does not reflect how well I thought I did and I do not know if it was just a typo on her part or something. DO SEND AN EMAIL LIKE THESE General email to a STEM professor. I had an assignment that is graded based on a written essay and a presentation. This will allow your professor to know exactly why you're writing. Use Polite Language. Write something like, "I would very much appreciate your input concerning a matter pertaining to my grade in your class.". For any additional information, please contact me on [0000] or email me at [email]. Because your professor might be busy with his other classes, make sure you give him a proper amount of time to respond. For example, begin with, "Dear Professor Smith. Tips for emailing your professor: Use your academic account. State your names, student ID number, class, and section if applicable. If the professor is not willing to change the grade, the student has the option of sending another letter to an appeal board. Provide your full name as well as the name and numerical identification of the class about which you are writing. Make sure the professor has enough context to answer your question; for example, specify which class you're in if you aren't sure he knows who you are. Learning can be quite demanding and despite giving the best you can, you might end up getting grades that you feel you do not deserve. Even if you're friendly with your professor, it's still important to show respect and address him formally. Due to a family emergency, I was unable to complete my test. Well, by going through this article and some sample letters you will learn some tips, which will make you furnish your letter writing skills. I was unable to effectively complete the assignment as I got sick due to food poisoning. Show your willingness to improve or solve the situation. A student can have multiple reasons for contacting a professor about a grade or a grade requirements. State your names, student ID number, class, and section if applicable. This is the first step that any student should take before actually writing an email to their professor. I regret not being able to do my best and I apologize. I am very sorry for any inconvenience and thank you for understanding. Tips on Writing Letter to Professor about Changing Grades. Send a follow-up letter in case you don’t get a response. Find & rate Hi I was wondering how do I send an email to my professor about a grade I received on my final exam that I was not expecting. Begin your email with a description of who you are. The subject line defines if a recipient opens your email, so make sure it’s … Hi Joe, My name is Name and I am a major in Major. I personally don’t care if there are 100 people present when you do so. Some professors even go so far as to set their inbox to auto-respond and not check back until weeks after the semester ends. For example, you could write, "Could you please explain why I received this grade? Subject: Meeting to discuss undergraduate research opportunities in topic. Writing the Email: Write a clear subject line. Before writing a grade appeal letter, the student should determine if the school has an official format for appealing grades. I've heard tales of professors that admire blatant requests and reward bravery by raising grades after the first request, but this has never happened to me. Even though you’re probably frustrated with your grade, make sure to email your professor in a kind, professional way. However, in such cases, you can write a letter to professor about changing grades. A professor can teach multiple sections of the same class or completely different courses, so his time could be limited. Don't email or call if you don't get a response right away. Wondering how to write this letter? Use a professional tone of voice. If you need to contact me, please do so on this number [0000] or email me at [email]. I request you to consider giving me an additional test to pass my examination. Thank you for understanding. There is plenty of useful information there, and sometimes there also might be guides on how to communicate with the particular professor – what time you should choose for your communication, what their email address is, and if there are some particular questions that you might find answers to without approaching your professor. Be specific. It can also be helpful to include a summary of related coursework and school activities, along with your resume and cover letter. Make sure you're prepared so you're not wasting his time or yours. As a consequence, I could not dedicate my attention and focus fully on this assignment and due to lack of adequate time and preparation, I did not perform well as I expected eventually failing in my exams. Dear Dr. You have a .edu email address for a reason! Refer to your tutor with proper credentials. You could say something like, "Thank you for your time and attention. I have previously performed well throughout the coursework and I will be grateful if you struck out this assignment’s grade as it will lower my overall grade. Remember that the instructor or professor you are emailing is in charge of your grade. This is a sample grade change request letter to a professor as a first attempt to have a grade in a class changed. Is there space in your lab for an undergraduate? I am writing this letter regarding an assignment that you gave on 2nd January 2018 on causes of the World War I to be turned in on [10th January 0000]. … I believe if given another chance, I will perform better. If the grade was given by a teaching assistant, that person should be included in the appeal. I humbly request if you could replace my last assignment that was submitted on 20th April 2018. Use a concise but informative subject line. With our writing services, you get the guarantee of receiving higher grades in assignment writing. Make sure you're polite and respectful in your concern. I am emailing you because I am having difficulty understanding the grade posted on Blackboard earlier today. It is actually quite easy once you learn the art of writing. I am a pre-med student and failing on your subject will hinder my entrance to medical school. ", Begin your email with a description of who you are. At the end of every semester, professors' inboxes are inundated with a barrage of emails from desperate students seeking a grade change.These last-minute requests are often met with frustration and disdain. I was distressed during the test and concerned about my mother who was hospitalized and being the only child and living relative, I could not focus on the test, and I had to leave. 2- Request letter to the professor to make-up an assignment Professors assign extra work to their students to help them raise their grades. Thank you for understanding. Generalized from an email to a UCSC Professor. Before even sending the email… briefly explain who you are by saying something like "I'm Mike Smith and I'm in your drawing 101 class on Mondays and Thursdays." If he doesn't call or email you before your next class, make sure at the end of your class to take a moment to speak with him after the other students have left the room. Just remember to be patient. Effective writing requires shaping your words according to your audience, purpose and genre (or type of writing, e.g., an academic email). Therefore, the work I submitted was incomplete. When you email a professor, it's helpful to begin with something along the lines of, "My name is John Doe, and I am in your ART 150 course this semester." Professor, I know how busy you are and I wanted to make sure you saw it." I would greatly appreciate if you gave me a make-up test to improve my grades. Avoid using causal language and talking to the professor as your friend without proper acknowledgment. Sub: [Request to for one more grade to pass examinations]. Performing poorly in your classes can cause you to lose scholarships and even get kicked out of college. It can be nerve-wracking waiting to find out how to improve your grade, but with patience and a polite request a professor will be happy to help. If you are worried enough you can convince your professor to consider giving a pass grade so that your future career does not get affected. Write a clear subject line. Charlotte Johnson is a musician, teacher and writer with a master's degree in education. In this short video, I show you the three steps to sending an effective professional email. EssayGator.com is the one-stop solution for the students who struggle to put up decent quality assignments. Never apportion blame to the professor. Before writing an email, really think about why you're writing and what you want to write about. If not, he will schedule time with you then to discuss further. In the subject line of the email, include the topic of why you're writing and the title of your course and section. Over 1.7 million professors & 19 million reviews. The sooner your professor knows what you’re asking, the sooner they’ll be able to help you. Show your willingness to improve or solve the situation. Example of how to ask your professor to change your grade via email: SUBJECT: College Writing II – Issue with Grading . Provide a valid excuse. Thanks, Name. Letter to professor for taking out grade of one assignment, Letter to professor asking for a chance to improve grades, Sample letter to professor for replacement of last assignment for improving grades, Sample letter to professor asking for one more grade to pass the examination, Letter to Professor about Changing Grades (Word Templates), Tips on Writing Letter to Professor about Changing Grades, Leave of Absence Letter for Personal Reasons, Annual Vacation Request Letter (Format & Example), Donation Request Letter (Format & Sample), Request Letter for Repair and Maintenance. I am writing an email to my professor as a reminder to update my grade on a particular assignment. ", Add a closing, similar to what you would use in a letter, such as "Sincerely, (your first and last name).". Together these are sometimes called the rhetorical situation. Refer to your tutor with proper credentials. Provide your full name as well as the name and numerical identification of the class about which you are writing. I really tried my best to do the assignment, but I was unable to comprehend it and give my best. I am greatly sorry for any inconvenience caused and please consider replacing my grade with another make-up assignment. If you don't know the professor or advisor well, make your connection clear in the email. The student should not assume that every request would be handled in the same manner. Sign the email with a polite salutation, such as "Thank you" or "Sincerely," and type your name. I saw that you posted the grades for our last reports. I want to perform well in your class, and hopefully our communication will help me to do so more effectively. You might have voided writing this letter as you were not sure of the approach to use. For instance, you can say, "I enjoyed your class on XYZ, which I attended in fall 2017." I would be happy to meet with you during your office hours. Sample letter to Professor about Grades: If you didn't do steps 1-4 and this is a last ditch effort, your email should go something like this: thank the professor … Start emails to professors with “Dear Professor [last name]:” (Your professor may or may not have a Ph.D., so use “Dr. For instance, you might write, "I do not understand why I received a D on the paper that I wrote, entitled, 'Music in the Classroom.'" Email your professor. Don’t communicate with your embarrassing “harrystyles_luvr13xx” email address from the middle school; Make the subject line clear. I was worried about her condition. However, after googling it and reading your kindly and specific post about it, I feel more relaxed now! If you would rather talk about it in person, please let me know. Always be polite and kind when expressing your request and remember not to forget your class details, which will make it easy for the professor to help you. For any additional information, please reach me on this number [00000] or email me at [email]. I hope by going through this article and the samples you will be able to furnish your art of writing and write eloquent letters. End politely with an expression of gratitude and good will. Be polite, precise and brief. A professor of Economics may have a different way to handle grade appeals than a professor of History. I submitted the written part on time, but I delivered the presentation about a week late. Describe in brief terms what your concern is. A vast number of emails sent to professors by students are seeking information that has already been communicated by the professor. You should put forward a valid reason for it and should not sound lame. How to Write About Your Concerns. For example, begin with, "Dear Professor Smith." This might be attributed to an emergency or poor performance. Insert a polite request. The assignment you issued on 20th February in 2018 to be turned in on 1st March 2018 collided with the school’s sports calendar. You may use a less formal salutation, and address your professor by something other than Professor Last-Name in your email, if, and only if, you have … My mother has fully recovered and I believe I am ready for a make-up test. If so, what is the pay rate? Write something like, "I would very much appreciate your input concerning a matter pertaining to my grade in your class." You don't want to appear pushy. Sub: [Request for a make-up test to improve on grades]. Subject: Extra Support on _____ Dear Professor _____, I hope all is well and that you enjoyed your weekend. I am requesting for one more grade to pass my examination. Thank you for being supportive and understanding. You can also find some useful information on how to make connections with your profe… How to write an e-mail to professor confused me for a week. Here are a few tips to write an email to the professor to convince him/her to change your grades or to accept your apology for late submission of work. Sub: [Request to replace the grade of the last assignment]. Defer to your professor's preference for addressing the matter. Dear Mr. Davis, I am writing this letter to show my heartfelt appreciation for your contribution to my life and career.… But you aren’t if you do the same thing when emailing professors who view emails as letters. Never start the email off with “Hey” or address your professor by their first name (unless your professor has explicitly invited your class to be on a first-name basis). I am writing this letter to request for a make-up test for a chance to improve my grades. I was a little surprised and discouraged by my grade. Perhaps you are wondering what your average is, or you feel a particular grade was unfair. Rate My Professors is the best college professor reviews and ratings source based on student feedback. Your teacher may receive many emails each day, so it's … ", Provide your contact information, including your email and telephone number. Thank you, and hope you have a great day though it’s very hot.^^ Reply. Write an appealing letter or email about a better grade: The best way to convey your request to extra credit is by drafting a polite mail or letter to your teacher asking for an extra credit which must be elaborative and convincing. Sub: [Request to take out grade of an assignment]. Include the title or course code of your class, and let the … Our wide range of writing services include, (i) Essay writing help (ii) Dissertation writing services (iii) Thesis writing help [last name]” only if you know that’s what they prefer.) For any additional information, please contact me on [contact details]. 'Re not wasting his time could be limited my grade in the subject line and eloquent. 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